GEPCO, Allotment of Official Residential Accommodation, Transport Policy, Motorbike Policy, Schemes of the Transport Policy, Promotion, Transfer, Deputation, Long Leave, Resignation, Retirement, Removal from service

NOTIFICATION

SUBJECT; ALLOTMENT OF OFFICIAL RESIDENTIAL ACCOMMODATION

SEEN UP OFFICIAL RESIDENTIAL ACCOMMODATION

The following updated seniority lists are hereby circulated for information to all concerned:-

* Seniority list of officers in BPS-19 for B-Type Bungalow at Gujranwala.

* Seniority list of officers in BPS-17 & BPS-18 for C-Type Bungalow / Category-IlI Flat at Gujranwala.

* Seniority list of officials in BPS-11 to BPS-16 for D-Type Quarter / Category-IV Flat at Gujranwala.

* Seniority list of officials in BPS-05 to BPS-10 for E-Type Quarter / Category-V Flat at Gujranwala.

* Seniority list of officials in BPS-01 to BPS-04 for F-Type Quarter / Category-VI Flat at Gujranwala.

* Seniority list of officers posted under Manager (Opr.) GEPCO Circle Gujrat.

* Seniority fist of officers posted under Manager (Opr.) GEPCO Circle Sialkot.

The employees (Officers / Officials) who had applied for official residential accommodation and desire accommodation at a particular colony etc. may intimate the name of GEPCO Colony and type of accommodation up till 31-10-2021 so that their seniority can be maintained accordingly. Those who don't specify, are considered for all the respective colonies within the municipal limit.

TORs for allotment of official residential accommodation:

i) The seniority list wit is maintained and those who opted for a specific colony/category of accommodation will only be considered for that Specific colony/category, on a seniority basis.

ii) Allotment will be made on a seniority basis and for those who fail to occupy the allotted accommodation, the allotment will be canceled and will also lose their seniority.

ii) In case of any change in option, the employee will lose the seniority and his name will be added at the bottom of the seniority with the change/revised option.

iv) All kinds of applications will be accepted through the proper channel.

v) The official residential accommodation will only be allotted to the employees posted within the municipal limit and if an employee transfers out of the municipal limit, his name will be deleted from the seniority list.

vi) Only married employees can apply for official residence, being family accommodations.

These issues are in line with the direction of competent authority.

Copy to: MANAGER (ADMN)

1. GMs (Technical / Operation) GEPCO, Gujranwala.

2. All Chief Engineers GEPCO, Gujranwala.

3. All DGs / Addi. DGs under GEPCO, Gujranwala.

4. Chief Financial Officer GEPCO, Gujranwala,

5. Head of Internal Audit GEPCO, Gujranwala.

6. All Managers (Operation) GEPCO,

7. Managers (MM) / (MIS) / (GSO) GEPCO, Gujranwala,

8. Project Directors (GSC) / (Const) GEPCO, Gujranwala.

9. Regional Manager (M&T) GEPCO, Gujranwala.

10. MS WAPDA Hospital, Gujranwala.

11, Dy. Managers (RTC) / Security / Civil Works / Transport, GEPCO Gujranwala.

12. Headmistress/Headmasters GEPCO Grammar School GrwiGrt/Skt.

13. Master file.

PART-1l (FOR OFFICIALS)

Scope of the Policy

This policy is applicable to and optional for all officials of the company who are serving in BPS-01 to BPS-16.

The objectives of the Policy include:

a. To increase the effectiveness and quality of services rendered by the officials now possessing fuel-efficient and reliable Motor Bikes by virtue of this policy;

b. To curtail unnecessary transport expenditure and to restrict/limit the running and maintenance expenditure of these Motor Bikes;

c. To eliminate the misuse of official Motor Bikes:

d. To overcome the shortage of Motor Bikes:

e. To provide a regular mechanism for replacement of old Motor Bikes with new ones after every five years; and

f. To observe the austerity measures regarding monetization of Motor Bikes.

Transport Committee:

a. D.G (Admin)/Services Chairperson

b. Manager Finance Member

c. Dy. Manager (TPT) Member

i. The above officers will take charge as chairman and member(s) of the Transport Committee in their capacity as officers working in the company on the same designation and every incoming officer, taking charge of the posts/designation will assume the role as a member or chairman of the 

Transport Committee, as the case may be.

ii. The Transport Committee shall have the mandate to implement and recommend the matters relating to the applicability of this policy for approval of the CEO.

iii. The Transport Committee shall be responsible for the interpretation of any provision/matter relating to this Policy.

iv. CFO will forward complete progress report quarterly to the CEO and HR & Admn Committee / BOD. The report can also be asked by the BOD as and when required.

Functions of the Transport Committee

i. The functions of the Transport Committee shall include:

ii. To submit a quarterly report to the CEO, assessing compliance with this Policy and

its impact in achieving its benefits and goals.

iii. The CEO shall submit the above report to the BOD as and when required.

iv. To perform any other function consistent with this Policy as may be conferred by the CEO from time to time.

Schemes of the Transport Policy

The company will launch a scheme for the purpose of providing motorbikes to officials under this Transport Policy.

ii. Following shall be the entitlement criteria for the purpose sanctioning of motorbikes under this transport policy:

Scheme | PPS Motor Bike Category

Locally Assembled Motor Bike having engine capacity up to 70, Locally Assembled Motor Bike having engine capacity up to 125

Eligibility / Terms and Conditions of Scheme A to C

a. Completion of a minimum of 5 years of service as a regular employee.

b. The motorbike shall be purchased once the Transport Committee approves the case of a company official and such officials undertake to execute the agreement and other required documents, of this Vehicle Management Policy.

c. The Motor Bike shall be purchased by the company and the same shall be registered in the name of the company. The registration charges of the Motor Bike including prevalent taxes shall be borne by the company. A company official for Scheme A-C (given in Para 8.2 of this policy) shall also be entitled for following ancillary benefits on monthly basis subject to the mode and manner of the payment as decided by the Transport Committee:

Scheme-A (For BPS-01 to 10)

A Lumpsum amount of Rs. 3000/- per month will be paid to the official against POL and maintenance charges from the date of handing over of the motorbike under this Policy, without production of any receipt/proof and without maintaining logbook.

Scheme-B (For BPS-11 to BPS-15)

A Lumpsum amount of Rs. 3,600/- per month will be paid to the official against POL and maintenance charges from the date of handing over of motorbike under this Policy, without production of any receipt/proof and without maintaining logbook.

Scheme — C (For BPS-16)

A Lumpsum amount of Rs. 6,000/- per month will be paid to an official against POL and maintenance charges from the date of handing over of motorbike under this Policy, without production of any receipt/proof and without maintaining logbook. The payments of these monthly lump-sum amounts shall be considered as payment of actual expenses of COMPANY for all intents and purposes and these payments shall not be considered a valuable addition to the salary of any such official. Those employees who have already taken loans for motorbikes through existing rules will hot eligible for this policy, however, if they will refund all amount of loan outstanding against them, then they will be eligible. If an employee doesn't want to opt for this policy, he will continue to draw conveyance allowance as per existing rules.

Payment Amount, Mode & Manner

A company official entitled for Scheme A = C (given in Para 8.2 of this policy) shall be required to pay, by way of deduction from his salary, to the company a sum equal to 50 % of the cost of motorbike (including all Federal and Provincial taxes but excluding the cost of registration and prevailing withholding income taxes) in sixty equal monthly installments. The first deduction shall be made from the salary of the month in which handing over of the motor Bike is made.

Official use of the Motor Bike

A company official provided with a motorbike under this policy shall always prefer its use for official purposes. The priority of use of motorbike for official purpose over its personal use. The official utilization period for a motorbike provided under this policy shall be a period of 60 months. It is only after the lapse of 60 months (life of motorbike), subject to the provisions of this Policy, that an official shall be entitled to a new motorbike under this Policy. No extra payment for fuel/POL charges shall be paid to any official.

Promotion, Transfer, Deputation, Long Leave, Resignation, Retirement, Removal from service, Death/disability, or Medical Invalidation of an Official. In case of deputation, long leave (more than 365 days), resignation, removal/dismissal from service, of an official before the expiry of the period mentioned in clause 11.2, the official may retain the motorbike by immediate payment of settlement value. The transfer charges including taxes, if any, of the motorbike from COMPANY to such official shall be borne by the official. In case of the death of an official before the expiry of the period mentioned in clause 11.2, his legal heirs may retain the motorbike, all remaining amounts shall be a write-off. In case of promotion and transfer of an official before the expiry of the period mentioned in clause 11.2, the official may retain the motorbike by immediate payment of the remaining amount from his share and also Company's share described in clause 10.1. In case of disability, medical invalidation, or retirement of an official before the expiry of the period mentioned in clause 11.2, the official may retain the motorbike by immediate payment of the remaining amount from his share only. Without prejudice to Clause 12.1, 12.2, 12.3,12.4 above, if the official or his legal heirs express their financial inability to retain the motorbike, the Transport Committee shall dispose of the motorbike and from the consideration received an amount already paid by the official shall be refunded to the official or his legal heirs provided that the refund or a portion of it shall only be made if the amount realized is more than the component B as defined in sub-clause (i) of Clause 4 of the Policy. Accidents& Snatching or theft of Motor Bike in case of an accident, theft or loss of motorbike the official shall be responsible. If payment is made by a company to any person. whosoever by force of law, the amount shall be recovered from the official. The official, whose motorbike is declared a total loss or unrecoverable, shall apply to the Transport Committee for the purchase and allocation of a new motorbike. 

Responsibility for the Motor Bike

The overall responsibility for the safeguarding of a motorbike handed over to an official and any accessories therein rests with the official concerned. All traffic fines and road taxes except annual token fees, tall charges, and fees shall be paid by the official and no reimbursements shall be made. If the motorbike is impounded by any authority for having been used in any criminal or unlawful activity, the official shall be personally responsible, and shall not be provided with any other motorbike, and non-availability of the motorbike in such circumstances will not be an admissible explanation for non-performing of his duties towards the company. No official shall be authorized to use a green number plate on the motorbike provided to him after its transfer in his name.

Appeals

The appeal against any decision of the Transport Committee shall be routed to the CEO as the final decision-making authority.